Classification & Compensation Specialist II
Title: Classification & Comp Spec
Pay Grade: Grade 19
Departmental Mission Statement: The Human Resources (HR) Department partners with Trial Court management to create and maintain a talented, qualified workforce by recruiting a diverse applicant pool, by facilitating the fair merit-based selection for appointment of the most qualified candidates, by developing appropriate workforce training (in consultation with the Trial Court's Judicial Institute). The HR Department continually works to maintain positive management-employee relations by promptly addressing workplace issues and develops performance-based measures to ensure the continued excellence of the workforce. The HR Department will use best practices to ensure that this collaborative effort advances the mission of the Trial Court. The HR Department is also committed to the highest level of customer service for all employees, providing information and assistance from the onboarding process and benefits to employee development and support on variety of workplace issues.
ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/trial-court-human-resources-department
Notes: Preference will be given to candidates that apply within the first 14 days.
This full-time position is a confidential, non-union position assigned to the Trial Court Human Resources Department
Position Summary:Working within the Human Resources Department of the Office of Court Management, the Classification and Compensation Specialist II is responsible for supporting the Trial Court's growing needs to provide the Trial Court with classification and compensation structures that advance talent management, total rewards, and recognition, and deliver best practices that are critical to maintaining a high performing organization. Under the direction of the Senior Manager of Classification and Compensation, or designee, this position is responsible for conducting reviews of salary and compensation structures and making recommendations for improvements and efficiencies; compiling and analyzing compensation information to ensure appropriate job classifications and pay equity and costing out proposed salary increases and forecasting potential organizational impacts, including performing MEPA compliance analysis. The Classification and Compensation Specialist II regularly collaborates with all HR Operations staff on other projects including workforce planning, position management, career development, reclassification requests, and employee retention and succession planning and presents data and findings to stakeholders regarding those projects. This position works closely with other units of the Human Resources Department including Talent Acquisition, Benefits and Onboarding, and Labor Relations.
Supervision Received:Reports to the Senior Manager of Classification and Compensation or their designee and receives general supervision in performing duties that require independent judgment and initiative.
Duties: In consultation with Trial Court appointing authorities, assists in the development and review of Trial Court positions, job competencies, job descriptions, classification levels, and compensation rates;
Performs costing analysis for proposed wage adjustments and forecasts organizational impact;
Supports the Trial Court's commitment to the Massachusetts Pay Equity Law through regular analysis of Trial Court positions for maintaining pay equity, makes recommendations regarding areas of potential concern;
Reviews requests for job analysis and recommends classification levels for current positions in the Trial Court using an eight-factor based classification tool and interfaces with department heads and other Trial Court staff regarding those requests.
Prepares and presents summary reports of job analysis and compensation analysis information to stakeholders;
Benchmarks jobs against survey data and other market information to determine competitive compensation ranges for positions as necessary;
Provides data and cost analyses for the Labor Relations unit for use in employee negotiations and collective bargaining agreements;
Prepares and maintains job descriptions for positions in the organization; ensures descriptions accurately reflect the work performed by court employees;
Interviews and surveys employees and managers to gather and document job, organizational, and occupational information including duties, responsibilities, knowledge, and skills required by each job;
Assesses jobs and their respective duties to determine classification as exempt or nonexempt and appropriate salary range;
Develops recommendations implementation of best practices for compensating, engaging, evaluating, and retaining employees;
Participates in periodic job analysis studies in various court divisions and offices on position related issues that address staffing needs and maintain internal equity;
Supports and collaborates on training sessions in the areas of classification and compensation;
Provides interpretation of personnel policies and procedures to managers and employees;
Participates in other HR projects as they develop;
Performs other related duties as needed.
Job Competencies:All applicants must be able, through the interview process, to prove efficiency in the following areas:
Ethics and Values Communicates and demonstrates the ethics and values of the Human Resources Department and the Trial Court.
Mission Understands, upholds, and communicates the Trial Court and Human Resources Department missions.
Applied Knowledge Demonstrates proficient understanding of compensation, classification, and talent management while administering organizational policies such as personnel policies and procedures in a unionized employee environment.
Problem Solving Accurately assesses problems classification and issues in the Trial Court, recommends, and facilitates appropriate solutions.
Customer Service Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
Collaboration Works with others cooperatively, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals.
Commitment to Diversity Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
Continuous Learning Demonstrates a commitment to continuously improving through professional development.
Minimum Requirements: These are the minimum requirements necessary to apply for the position or Classification and Compensation Specialist II:
A bachelor's degree and 5 (five) years of experience administering classification and compensation systems for a medium to large organization (ideally in a union environment); or an equivalent combination of education and experience;
Demonstrated knowledge and experience with MS Office, particularly Excel and PowerPoint, is required. Ability to use functions, formulas and manipulate data with Excel required. Ability to analyze compensation structures and recommend areas for improvements and efficiencies.
Ability to conduct salary and job analysis, benchmarking of positions, and pay equity evaluations;
Ability to present data, analysis and recommendations to stakeholder groups and management in a clear, concise and accessible manner;
Ability to use data to identify issues with compensation structure, diagnose problems in departmental operations;
Excellent professional writing skills and the ability to draft job descriptions, interview questions, and formulate organizational policy;
Excellent presentation and demonstrated public speaking skills;
Ability to understand and communicate policies and procedures of the Human Resources Department and the Massachusetts Trial Court;
Demonstrated ability to initiate action, complete assignments and to prioritize multiple assignments simultaneously;
Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges, and to maintain effective working relationships;
Ability to adapt quickly to changing circumstances and develop workarounds for issues that require timely resolution;
Ability to prioritize work assignments and effectively multi-task.
Ability to clearly and concisely communicate information, analysis and recommendations to employees, management and stakeholder groups;
Ability to handle sensitive matters on a confidential basis;
Ability to maintain accurate records;
Ability to communicate very clearly and effectively in oral and written form;
Ability to work independently and with an attention to detail; and
Ability to travel within the Commonwealth as necessary.
Closing Date/Time: 2024-02-01